About

This role provides critical leverage to the founder by streamlining executive operations, guarding time, and maintaining seamless communication across the organization. You will plug directly into the founder's daily workflow, handling everything from high-volume inbox triage to complex travel coordination and leadership meeting preparation. You will have ongoing coaching, clear standards, and a dedicated Success Manager behind you so you can focus on doing excellent work and growing in the role.

This is not freelance or short-term work. It's a dedicated, full-time role designed for meaningful impact, stability, and professional growth.

Responsibilities

• Own and defend the founder's calendar across multiple time zones, proactively resolving scheduling conflicts and protecting dedicated focus time
• Triage a high-volume inbox daily, prioritizing urgent messages and drafting accurate, thoughtful replies in the founder's voice
• Book complex, multi-leg travel arrangements, maintaining full travel itineraries and managing real-time changes while the founder is in flight
• Run weekly leadership meeting prep by setting agendas, gathering and distributing pre-reads, and driving follow-ups to ensure key decisions are executed
• Keep the CRM and internal project trackers current immediately after every meeting, ensuring no key notes or action items fall through the cracks

Qualifications

• Mid-level experience providing executive assistance or direct support to founders and high-level executives (must-have)
• Proven mastery of Google Workspace, Slack, and Notion in a daily operational capacity (must-have)
• Demonstrated ability to manage complex calendar setups and organize multi-leg travel itineraries across time zones (must-have)
• Exceptional written and verbal English communication skills, with an ability to adopt someone else's voice in written correspondence (must-have)
• Strong organizational instincts and acute attention to detail when tracking notes, follow-ups, and CRM records (must-have)
• Experience using CRM tools like HubSpot preferred
• Familiarity with workflow automation tools like Zapier preferred

Tools You'll Use

• Productivity & Collaboration: Google Workspace, Slack, and Notion (must-have)
• CRM & Automation: HubSpot and Zapier

Benefits

• Competitive salary
• Paid US holidays
• Paid wellness days
• Health & wellness allowance
• Monthly profit sharing
• Long-term placement with real growth
• Continuous upskilling in AI and Executive Administration
• Dedicated success coaching and support